There are many different aspects of a business that can affect it financially. That’s why people often look for business fraud prevention checklists or research the benefits of automation. When it comes to productivity, an organized and comfortable working area can be vital. If your surroundings are cluttered or cramped, you’re less likely to be able to focus on the task at hand. In this article, we’ll discuss 6 practical tips to help you design your working area for maximum productivity.
- Invest In Ergonomic Furniture
Some good examples of ergonomic furniture are:
- An adjustable chair that supports your back and keeps your feet firmly planted on the ground
- Adjustable desks and standing desks
- A monitor stand that raises your screen to eye level
- A wireless keyboard and mouse that supports your wrists and hands
The benefits of ergonomic furniture include reduced strain on muscles, improved posture, and increased comfort. It may cost more upfront but it’ll pay off in the long run in terms of health and productivity. Sick leave costs companies money, so it’s worth providing this kind of furniture for all your employees. The internet’s a great place to find height adjustable desks, standing desks, desk accessories, chairs, and stools. You can also buy things like wire cable management trays, gymba balance boards, and ergonomic gas lift single monitor arms.
- Provide Quality Lighting
Lighting’s important because it can affect our mood, energy levels, and productivity. Inferior lighting can lead to eyestrain, headaches, and fatigue. Use task lighting at your desk to help you when you’re concentrating. Avoid using overhead fluorescent lights if possible and make sure that there are no dark areas in the workplace. You can also try using a light therapy lamp to help improve your energy levels and mood during the day.
Natural light’s important for our productivity and wellbeing. Some ways to maximize the sunlight include:
- sitting near a window and opening blinds or curtains during the day
- using reflective surfaces to redirect light around the rooms
- painting walls and ceilings in lighter colors to reflect more light
- Reduce Distraction
If people become distracted at work, it can lead to a decrease in productivity and focus. If you have a block of desks it may be unwise to place them near windows, doors, printers or photocopies. Also, keep them away from areas where people congregate, such as staff rest areas or busy meeting rooms.
One way to reduce distractions is to use noise-canceling headphones or earplugs. Additionally, invest in a white noise machine that can create a calming and productive environment. Another option is to limit the number of electronic devices you have in your working area (e.g. displaying work statistics, phone queue times, etc.). If possible, only have the essentials such as your computer and phone – and resist the temptation to check social media or emails throughout the day.
- Create An Organized Workspace
If your workplace is cluttered and untidy you’ll waste precious time looking for things. An organized workspace, on the other hand, can help you stay focused and productive. When everything has its place, you can quickly find what you need and get back to work – and you’ll also know where to return items once you’re finished. An organized workspace looks better and makes you feel good about your work environment.
Here are a few tips:
- If there are items in your office that serve no purpose, get rid of them. Donate or recycle them instead of letting them take up unnecessary space.
- Invest in storage solutions to keep your workspace organized. Use containers to keep items such as pens, paper, and other office supplies.
- Create a system for organizing your work. This may involve creating folders or labeling items so that you know where everything is. Invest in a good quality filing system to keep your important documents organized.
- Dedicate a few minutes each day to straighten up your workspace. That’ll help prevent it from getting too cluttered.
- Create a designated space for tasks that need to be completed. For example, use an inbox for papers that need to be filed or answered.
- Keep frequently used items within easy reach so that you don’t have to search for them every time you need them.
- Create An Area For Staff Breaks
If you’re trying to encourage your employees to be more productive, this may feel counter-intuitive! It’s important to have a dedicated area for staff breaks because it allows people to take a breather and recharge their batteries. This can be a simple corner with some comfortable chairs and a coffee machine, or a more elaborate break room with games, TVs, and other amenities. If you provide a kitchen area for staff to eat and drink, make sure it’s well-stocked with healthy and delicious options. This will help to ensure that your employees are getting the nutrients they need to stay energized and focused throughout the day. You could even offer a small subsidy for healthy food choices.
It’s also important to make sure that your staff has access to plenty of water. Dehydration can lead to fatigue, headaches, and other problems that will impact productivity. Provide a water cooler or filtration system in the break room, and encourage employees to drink regularly throughout the day.
- Create An Inviting Workplace
Your workplace decoration is important because it can have a big impact on how people feel and how productive they are. Practical ways to achieve this include using inspiring and motivational quotes, putting up pictures, and adding greenery. You could also use fun desk accessories, and incorporate personal photos into your space.
Not only will this benefit both you and your staff, but it’ll also improve the experience for any customers and clients that come to visit.
If you put these 6 tips into practice your work area will be designed for maximum productivity. It’ll look stylish and be practical and functional. It’ll be somewhere your employees are happy to be, and in turn, your business will reap the benefits.